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TERMS & CONDITIONS
2025 Snowy Classic

By registering to participate in the Snowy Classic 2024 you accept and agree to be bound by these Terms and Conditions of Entry in respect of yourself, and any other persons, including any minors or children who you register.

The Snowy Classic is organised by Yaffa Media Pty Ltd (ABN 54 002 699 354).

Release & Indemnity

  • You acknowledge and agree that you are participating in the Event freely and voluntarily at your own risk. You agree that we will not be responsible for any injury suffered by you or your death as a result of participating in the Event.
  • To the fullest extent permitted by law, you agree to waive your rights of action against and fully release us including our officers, employees, agents, volunteers, contractors, public bodies, landholders and sponsors from all liability, claims, demands and actions arising from any loss, damages, injury or death that you may suffer by participating in the Event including but not limited to liability arising from any negligent act or omission, breach of statutory duty, or breach of contract.
  • You agree to fully indemnify us and hold us harmless against any loss or damages suffered by you or any other person arising from your participation in the Event.


Risk & Liability

  • By participating in the event, you understand and accept the risk associated with cycling.
  • By participating in the event, you acknowledge the activities contemplated by this event are inherently dangerous and are an extreme test of physical and mental limits that carry with them the potential for serious bodily injury, permanent disability, paralysis and death, and property damage or loss.
  • All participants must watch the Safety Briefing Video prior to the event day. The Safety Briefing Video will be emailed to riders and become available online 2 weeks prior to the event day.
  • An Event Day briefing will be given to all participants prior to each wave start to advise of any specific course conditions or alterations to the event. All riders must be present for their respective wave start briefing.
  • All participants must abide by the NSW road rules and obey any directions from NSW Police, Traffic Management personnel, Event Volunteers and Event Staff.
  • Whilst riding, all participants must wear a cycling helmet that complies with the Australian Standard.
  • Whilst riding in the event you must not wear earphones or headphones.
  • All riders must carry bike lights. In some parts of the course, heavy fog may appear, and bike lights will be required for safety. If you are scheduled to start before sunrise, you must display steady or flashing front and rear bike lights on the start line.
  • Your Rider Identification Front Plate, and Seat Post Sticker must be adhered correctly to your bike and be visible at all times during the event.
  • Your Rider Identification Wristband must be worn on event day.
  • Event Organisers reserve the right to alter the advertised course if conditions warrant.
  • Event Organisers reserve the right to void any entry and/or disqualify any entrant who breaks the event rules or brings the event into disrepute.

Please refer to more details in the Rider FAQ’s “Rules and Rider Behaviour”


Age

Participants for the 170km Maxi Classic must be aged 16 years or older. Maxi riders aged between 16-17 years must hold a valid AusCycling Race Licence which must be entered upon registration.

Participants for the 110km Challenge Classic must be aged 12 years or older at the time of the event. Riders aged between 12-16 years old require a valid AusCycling Race Licence which must be entered upon registration. These riders must also be accompanied by an adult for the duration of the event.

Cancellations

Riders that purchase Enhanced Refund Protection at the time of registration will be eligible for a refund. This cannot be added retrospectively after registering. Enhanced Refund Protection is offered through a third-party, PROTECHT. All refund requests must be submitted via the PROTECHT portal. For more information, click here.

For riders who do not purchase Enhanced Refund Protection, cancellations that are received by 9 February 2025 will be offered a deferral to Snowy Classic 2026. No refunds or deferrals will be offered for cancellations received after 9 February 2025 without Enhanced Refund Protection. Cancellation requests can be sent to info@snowyclassic.com.au.

We respect and understand that from time to time some riders will be unable to participate due to illness, often at late notice. This is why we offer Enhanced Refund Protection at the time of registration.

Your support goes towards the high operating costs of each event where supplier’s fees & charges are typically paid prior to the event date. As such, we are not able to offer refunds as we want each event to be viable and enjoyable now and into the future.

We will consider transferring a registration to another person if a rider is injured and provides a medical certificate at least 7 days prior to the event. It is the rider’s responsibility to transfer the Rider Identification Sticker if the registration kit has already been mailed out.

Should the Event Organisers cancel the event due to adverse weather conditions or a pandemic, all riders will be given a 50% refund.

The event could be modified or cancelled if the Bureau of Meteorology predicts;

  • Continuous rain in excess of 20mm/h that could possibly lead to flash flooding.
  • Winds greater than 45km/hr.
  • Temperatures above 35 Degrees Celsius.
  • Lighting on course at any stage of the event.

If any of the above conditions are experienced in the lead up or during the event, a decision will be made by Event officials in conjunction with key stakeholders. All participants will be notified by email and text message.

Any merchandise purchased will not be refunded.

Credit card fees and any associated travel costs are not refundable by the Event Organisers.

If you wish to transfer to a different ride category, please email info@snowyclassic.com.au. No refunds are made when transferring from a category of a higher value to a category of a lesser value.

Photography

By participating in the Snowy Classic you allow any photographic, film or audio likeness to be used by the organisers, sponsors and/or assignees at no cost.


Privacy / Data Collection

By registering for the Snowy Classic, or purchasing merchandise via the registration form, you agree to receive email communications from Yaffa Media’s Cycling Portfolio, including The Classics series and Bicycling Australia.

You may opt out of marketing material at any time, however important information relating to the Snowy Classic event will still be sent. To update your email preferences, please contact info@snowyclassic.com.au.

We may also collect information from third parties such as our social media platforms (Facebook, Instagram), and share information to our event affiliates (RaceAtlas for event photographs, Tomato Timing or Race Roster for event registrations, and where you have chosen to use such service, any charity partner or charity platform for the event such as GrassRootz).


Rider Timing & Protest

The 170km Maxi Classic and 110km Challenge Classic courses are timed.

Any rider wishing to protest his/her timing or report an infringement by another rider should visit the Tomato Timing tent at the Event Village or email info@snowyclassic.com.au post-event.


Bike Requirements

Your bike must be mechanically and legally suitable for riding on open roads.

eBikes are permitted to ride in the 170km Maxi Classic and 110km Challenge Classic.

eBike riders must ensure their bike is fully charged before the event and that it complies with Australian eBike regulations. Any modified eBikes will not be permitted in the event. Time Trial (TT) bars are not permitted in the Snowy Classic. If your chosen bike is anything other than an eBIke or road bike, you must receive approval from Event Organisers prior to registration via emailing info@snowyclassic.com.au.


Insurance

All event participants must be covered by valid Riders Insurance.

If you do not hold valid Riders Insurance (e.g., via an AusCycling membership or another third party) a $10 insurance fee will be charged upon registration. This will cover you with Rider Sports Personal Accident Insurance by AON for the event day. Click here for AON Insurance FAQs.


Security

The Event Management takes no responsibility for any valuables lost before / during or after the event.

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