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TERMS & CONDITIONS
2025 MUDGEE CLASSIC

By registering to participate in the Mudgee Classic you accept and agree to be bound by these Terms and Conditions of Entry in respect of yourself, and any other persons, including any minors or children who you register.

The Mudgee Classic is organised by Yaffa Media Pty Ltd (ABN 54 002 699 354).

Release & Indemnity

  • • You acknowledge and agree that you are participating in the Event freely and voluntarily at your own risk. You agree that we will not be responsible for any injury suffered by you or your death as a result of participating in the Event.
  • • To the fullest extent permitted by law, you agree to waive your rights of action against and fully release us including our officers, employees, agents, volunteers, contractors, public bodies, landholders and sponsors from all liability, claims, demands and actions arising from any loss, damages, injury or death that you may suffer by participating in the Event including but not limited to liability arising from any negligent act or omission, breach of statutory duty, or breach of contract.
  • • You agree to fully indemnify us and hold us harmless against any loss or damages suffered by you or any other person arising from your participation in the Event.

Risk & Liability

  • • By participating in the event, you understand and accept the risk associated with cycling on open roads.
  • • By participating in the event, you acknowledge the activities contemplated by this event are inherently dangerous and are an extreme test of physical and mental limits that carry with them the potential for serious bodily injury, permanent disability, paralysis and death, and property damage or loss.
  • • All participants must watch the Safety Briefing Video prior to the event day. The Safety Briefing Video will be emailed to riders and become available prior to the event day.
  • • An Event Day briefing will be given to all participants prior to each wave start to advise of any specific course conditions or alterations to the event. All riders must be present for their respective wave start briefing.
  • • All participants must abide by the NSW road rules and obey any directions from NSW Police, Traffic Management personnel, Event Volunteers and Event Staff.
  • • Whilst riding, all participants must wear a cycling helmet that complies with the Australian Standard.
  • • Whilst riding in the event you must not wear earphones or headphones.
  • • All riders must carry bike lights. In some parts of the course, heavy fog may appear, and bike lights will be required for safety. If you are scheduled to start before sunrise, you must display steady or flashing front and rear bike lights on the start line.
  • • Your Rider Identification Front Plate must be adhered correctly to your bike and be visible at all times during the event.
  • • Event Organisers reserve the right to alter the advertised course if conditions warrant.
  • • Event Organisers reserve the right to void any entry and/or disqualify any entrant who breaks the event rules or brings the event into disrepute. Please refer to more details in the Rider FAQ’s “Rules and Rider Behaviour”

Age

All participants must be aged over 12. Riders aged between 12-16 years old must be accompanied by an adult throughout the ride and require a valid AusCycling Race Licence (excluding 35km Social Classic riders) which must be entered upon registration and shown on the event day.

Cancellations

Riders that purchase Enhanced Refund Protection at the time of registration will be eligible for a refund. This cannot be added retrospectively after registering. Enhanced Refund Protection is offered through a third-party, PROTECHT. All refund requests must be submitted via the PROTECHT portal. For more information, click here.

For riders who do not purchase Enhanced Refund Protection, cancellations that are received by 9 March 2025 will be offered a deferral to Mudgee Classic 2026. No refunds or deferrals will be offered for cancellations received after 9 March 2025 without Enhanced Refund Protection. Deferral requests can be sent to

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 and once approved are valid for one year only.

We respect and understand that from time to time some riders will be unable to participate due to illness, often at late notice. This is why we offer Enhanced Refund Protection at the time of registration.

Your support goes towards the high operating costs of each event where supplier’s fees & charges are typically paid prior to the event date. As such, we are not able to offer refunds as we want each event to be viable and enjoyable now and into the future.

You can transfer your registration to another person if the request is submitted at least 7 days before event day. It is the rider’s responsibility to transfer the Rider Identification Assets if the registration kit has already been mailed out. In the case of a refund needing to be processed, e.g. due to an event cancellation, the original rider will be refunded.

Should the Event Organisers cancel the event due to adverse weather conditions or a pandemic, all riders will be given a 50% refund.

The event could be modified or cancelled if the Bureau of Meteorology predicts;

  • • Continuous rain in excess of 20mm/h that could possibly lead to flash flooding.
  • • Winds greater than 45km/hr.
  • • Temperatures above 35 Degrees Celsius.
  • • Lightning on course at any stage of the event.

If any of the above conditions are experienced in the lead up or during the event, a decision will be made by Event officials in conjunction with key stakeholders. All participants will be notified by email and text message.

Any merchandise purchased will not be refunded.

Credit card fees and any associated travel costs are not refundable by the Event Organisers.

Any purchases made through a third party, such as PROTECHT (Enhanced Refund Protection) and/or charity donations, are not refundable by the Event Organisers.

If you wish to transfer to a different ride category, please email

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. No refunds are made when transferring from a category of a higher value to a category of a lesser value.

Photography

By participating in the Mudgee Classic you allow any photographic, film or audio likeness to be used by the organisers, sponsors and/or assignees at no cost.

Privacy / Data Collection

By registering for the Mudgee Classic, or purchasing merchandise via the registration form, you agree to receive email communications from Yaffa Media’s Cycling Portfolio, including the Cycling Classics series and Bicycling Australia.

You may opt out of marketing material at any time, however important information relating to the Mudgee Classic event will still be sent. To update your email preferences, please contact

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.

We may also collect information from third parties such as our social media platforms (Facebook, Instagram), and share information to our event affiliates (RaceAtlas for event photographs, Tomato Timing or Race Roster Pty Ltd for event registrations, and where you have chosen to use such service, any charity partner or charity platform for the event such as GrassRootz).

Rider Timing & Protest

The 2025 Mudgee Classic will not provide official event timing.

Riders are encouraged to track their performance via Strava. Strava is the world standard in cycling timing and is used by a huge percentage of recreational and professional riders.

Note: The Mudgee Classic is a ride not a race.

Bike Requirements

eBikes will be permitted in all events at the Mudgee Classic. The eBike option must be selected when registering for the event.

All eBikes must adhere to Australian eBike Standards. No modified eBikes will be allowed to participate on course. It is the rider’s responsibility to ensure they have sufficient batteries to complete the ride.

Aero/TT bars are not permitted.

Time-trial bikes are also not permitted.

Insurance

All event participants must be covered by valid Riders Insurance.

If you do not hold valid Riders Insurance (e.g., via an AusCycling membership or another third party) a $10 insurance fee will be charged upon registration. This will cover you with Rider Sports Personal Accident Insurance by AON for the event day. Click here for AON Insurance FAQs.

Security

The Event Management takes no responsibility for any valuables lost before / during or after the event.

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